Founded in 1918, CNIB is one of Canada’s oldest and most respected charities. For 99 years, the organization has been Canada’s primary source of support for people who are blind or partially sighted, providing crucial vision loss rehabilitation services to thousands of Canadians each day.

 With a dedicated team of approximately 700 staff members and thousands of volunteers across the country, CNIB is proud to be there, every step of the way, for people who are blind or partially sighted and their families, from the crucial early childhood years through adulthood and into the autumn of life. We also work diligently to increase public understanding of vision health, and to advocate proudly for an inclusive society where no citizen is left behind, regardless of vision loss.

CNIB has ambitious goals for the future. Through our new strategic plan, CNIB is working to ensure that every Canadian who is blind or partially sighted has access to the full range of services they need to increase their independence and have more control over their own lives.

For more information, please visit or call 1-800-563-2642.


October 24, 2017

Job Title:

Executive Assistant - Operations and Philanthropy


Permanent, Full-time


Regina, Saskatchewan


This position is responsible for ensuring organizational effectiveness by coordinating regional philanthropy and operational activities.

This position is responsible for the administration and logistics of special events, fundraising events, and operations within the region.

Supervises support staff and philanthropy volunteers in Regina office and provides coordination of philanthropy activities in the region under the direction of the Manager, Foundation.

This position requires a superior level of initiative, accuracy, confidentiality, sound judgement and diplomacy in dealing with staff and volunteers at all levels of the organization.   

Essential Duties entail (but not limited to):


In conjunction with the Manager, Foundation, plans, coordinates and undertakes the work of the regional offices and ensures Saskatchewan's fundraising objective is met.

  • Coordinates all aspects of fundraising special event programs including but not limited to: the payment and registration of attendees and sponsors, logistic details, committee meetings, sponsorship packages, tracking budgets, sponsorship calls, in-kind donations, prize solicitation and payments required for special event expenses.
  • Ensures administration/logistical functions on day of event run smoothly.
  • Plans and coordinates the work of philanthropy and other administration staff and volunteers in the division by providing support and direction and ensures the support of the department’s fundraising objectives is met.
  • Provides ongoing reporting on philanthropy activities against the targets set.
  • Assists with researching potential grants and the preparation of grant applications (excluding government and United Way applications).


  • Supervises support staff in Regina.
  • Provides on-going feedback and conducts annual performance reviews of administration staff. 
  • Seeks opportunities to gain efficiencies in administrative areas of the organization.
  • Schedules appointments and meetings, make travel arrangements and book appropriate facilities for departmental meetings, committee meetings and senior division staff.
  • Composes internal and external correspondence as required for the department and Executive Director with knowledge of CNIB communication media protocol for alternate format materials.
  • Liaises with the division’s Executive Director to coordinate national and divisional initiatives and projects.
  • Takes minutes, distributes and arranges meeting requirements for the regional board and committees in conjunction with the board chair and Executive Director. Keeps the manager, operations informed of meetings, membership information, and other board related activity. Maintains Board documentation and records.
  • Liaises with the manager, operations on property and information system related issues.
  • Oversees and coordinates maintenance and general upkeep of the Regina office building and equipment. Ensures that maintenance, cleaning and repairs are completed. Arranges for annual inspections of property as required.
  • Oversees the organizing, inventory and ordering of office supplies by the administrative assistant.
  • Oversees and coordinates the maintenance and upkeep of the Agency vehicles in Regina.
  • Coordinates and is a representative on the building’s occupational health and safety committee.
  • Coordinates the booking of corporate vehicles / building /room resources including scheduling, usage agreements, security and room set up etc.
  • Monitors daily cash reports, bank deposits
  • Monitors store inventory.


  • Liaises with donors, sponsors, volunteers and key internal/external stakeholders.
  • Provides leadership and direction to team members in the matrix reporting structure.
  • Works with all philanthropy staff to meet donor and volunteer needs.
  • Works both independently and collaboratively with the departments.
  • Participates in committees and team meetings, as required.

Problem Solving/Time Frame of Impact:

  • Ability to provide creative solutions to complicated problems in a timely manner
  • Ensures team tasks and goals are carried out in a timely fashion to meet organizational goals.
  • Able to manage multiple projects, while still meeting deadlines and producing high-quality work.

Decision Autonomy:

  • Exercises judgment and tact when dealing with individuals and knowing when to elevate issues to the next level.
  • Commitment to maintaining privacy and confidentiality.


  • The ability to function with limited supervision.
  • Maintains a positive attitude focused on total company success.
  • Takes initiative to keep ahead of tasks and abreast of various policies and procedures, trends, legislation etc as they relate to the position.
  • Facilitates and enhances team efforts on a professional level and share specialized knowledge, sources, experience, concepts, and skills.
  • Provides leadership, coaching and management support and advice to staff.

Qualifications: (Education, Training, Experience):

Knowledge and Skill Requirements:

  • Knowledge of the operation of philanthropy, special events and fundraising management
  • Well-developed interpersonal and communication skills
  • Excellent organizational skills and takes initiative
  • Strong attention to details
  • Professional attitude and flexible

Experience and Education:

  • Administrative or Executive Assistant Certificate.
  • Minimum 5 years of experience in a senior administrative role preferably in fundraising or marketing with supervisory experience.
  • Experience working with Boards and leadership volunteers.
  • Proficient in the use of Microsoft Office Suite and Donor Management systems.
  • Experience coordinating administrative aspects of special events and campaigns.

Work Environment:

  • Able to work both independently and within a team environment.
  • Ability to work flexible hours.
  • Willingness to travel within the region and division.

Closing Date for Applications:  November 25, 2017

Please Send the Application to: and quote the job title in the subject line

Please send cover letter and resume, and mention how you learned of this position.

CNIB strives to establish and maintain an inclusive workplace and believes that the diversity of our workforce is an invaluable asset. CNIB is committed to following recruitment and selection practices based on merit, transparency, accessibility and inclusion ensuring that all candidates are given a fair opportunity for employment with CNIB.

To help ensure that this commitment is met, CNIB is committed to working with all candidates that require an accommodation. If you require an accommodation, please state in your cover letter what accommodation you require and CNIB will work with you to meet your needs at every stage of the recruitment and selection process.

We thank all applicants for their interest in CNIB, however, only those selected for an interview will be contacted.